We are launching new and improved versions of our branded model and property release forms. The updating process is necessary, because the now outdated documents did make clear all the information we legally require from the signing parties on the present day.It has been several years since the last update and we felt we must address the increased legal needs and that we could present the information more comprehensively and logically, plus throw in a few bonus features.Please let me walk you through the new designsThe first thing you will notice is the new look - two column layout for better presentation and, more practically, more space efficient.
You have much more writing room than on the previous release forms.The legal text is left the same, but we have added several fields new to Dreamstime, and convenient tips for filling them in.You can now fill in the form digitally - in the free. All textual info can be entered via keyboard and the cursor moved to the next field with the Tab-key. If you highlight the fields, you can also easily spot the required fields - those are surrounded by a red border (and marked with an asterix for printed out forms). Pausing the cursor over a form field will briefly display a handy tooltip.Let me point out the important changes one by one:1) The most obvious is the visual reference area. This is not required, but for the convenience of those who work with many models. All contributors are encouraged, however, to paste in an image of the model for your own reference at least.
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TIP: In Acrobat Reader you can copy the image from say, Photoshop, and paste it onto the form directly. You can then resize it from the corner handles and drag it to the right area. Be sure to save - the image will be embedded within the document. 2) The same goes for Gender and Race selection. These are not required, but I see no point in avoiding them. This will help you and us to verify the integrity of this data on the release vs the data entered into the MR library.
If you check a box, it cannot be unchecked again and only one box in the group can be selected. This check will be done automatically and intuitively - if you misfire, just click into the correct box once again. The boxes are initially left unchecked for those of you who must print the release first and fill in the form by hand (on assignment or a trip for example).NB! While you can fill in all the textual data in Acrobat Reader, you must still print the filled document out to collect signatures. ALL SIGNATURES MUST BE HANDWRITTEN and authentic.It is not allowed to paste in a scanned signature from another source. This will be noticed 100% by the image reviewers and the release is rejected.
The digital form fields have been provided only for your convenience to fill in some data before or during the shoot (and for avoiding bad handwriting). We encourage to use this feature, but we still need authentic signatures, with no exceptions!
The signatures must be written on the very same paper that you print out and then photograph or scan in again. In some innovative countries there are official means for digital signing, but documents signed in this way are not credible in the US. We will let you know if and when this happens. 3) The form field labels have been moved under the field baseline to save space and allow for longer instructions. Please note the following changes:Model's Full Name - this seems obvious, still we do receive a lot of first OR last names only in this field. But we are legally required to have the full name, including middle names if they exist.Model's Date of Birth - this has become a required field.
We have prepared convenient slots for you to enter the numbers. Please note that the FORMAT for the date should be as exampled below the field (the US format - MM DD YYYY - month, date, followed by four digit year).Model's Street Address - due to much confusion about the correct and universally comprehensible address format, we have broken it up into four distinct fields. The 'Street Address' is for the street name and house / flat number only. Postal/ZIP code is not required, but if applicable, should be filled in (especially in case of the US addresses, since there is no separate field for the state code). If the model lives outside of modern infrastructure, then the city field can be used for a county name or another administrative region used by the postal service. All the address fields must combine into such an address which is reachable by the postal service internationally.Once again, please do not write the city and country in the street address field and leave their designated fields empty!Model's phone with an international country code - this is a required field as always, but we have stressed the need for an international prefix here. The + sign is already inserted, it must be followed by country code (ie.
372 for Estonia, 1 for US, 44 for UK - ), followed by regional code (if exists), followed by local number. Do not use spaces between blocks of numbers!Model's E-mail Address - is not required, but is greatly appreciated, since it is the most convenient and efficient way of communication (but it also changes the most often).Date - as all legal documents and contracts should have a date of signing, this is it. Enter the date on which this document was signed. It is not a required field, but helpful for your own track keeping.Photographer's and Witness' Full Names - should be treated the same way as the model's full name requirement. Note that the witness must be a third person, witnessing the act of signing this release, the witness, therefore, cannot be the photographer nor the model.DON'T FORGET TO SAVE THE DOCUMENT! If you need that data later. If you print out the release right away, then you can close and discard the changes and start again from a blank form next time.Because the release has to be printed out and signed by hand, there is no submit button on the form and the required fields cannot be enforced upon saving.
It is the responsibility of the contributor to ensure all required fields have been filled. We have done everything on our part to make those fields stand out.There is no point in archiving the PDFs since they do not contain signatures, but if you wish to do so, it is possible to save the document with the entered data.The international forms will be available shortly hereafter. We will notify of this via the news section on the homepage.Remember that that although our model and property releases are available in several languages, all fields must be field with roman letters only. A release has to be signed whenever there is a recognizable person in the image - even if it is yourself. To the agency and to the buyers your connection to the models is irrelevant.
To make it really black and white, we require model releases for every model. If you are the parent of your model, you can fill out the photographer's and parent's data, but you are still required to have a third person witnessing. The witness can neither be the photographer nor the undersigning parent.
It can be however, the other parent to the minor. Axel78 - model picture is not required, but for shots including nudity you have to scan or take a photo of the models ID, where their name and birth date can be confirmed. This document must be put on the release form at the time of uploading the release.
They cannot be associated later on.Bobbrooky - in such situations as you describe here, try to put yourself at the other end of your camera. If you're in a public event, maybe even one of the participants, you can expect the press to take photos of you and your doings.
However press rights cohere with our Editorial rights. This means that the press can use these images of you to illustrate the article they write about the event, or reference the images later on with similar events.
They cannot, however, put the photos of you on a billboard, poster, product or service advertisement, use your face in a derivative work of art, etc. All these things can be done within the legal bounds of the royalty free licence. Here you can understand why it is necessary for the model to agree upon these case uses, to agree that their recognizable faces can be presented out of context, anywhere and possibly make money out of it.So the short answer is that if you cannot get the model release signed, i.e in a public event, then you cannot sell the images under the RF licence. Nothing to do about it.
Even if you can get the MR signed, you have to make sure there are NO OTHER recognizable people in the image (sometimes a person can recognize himself in the picture without seeing the face), plus that there are no logos, brands, badges, serial- and licence plate numbers visible. Today I took some excellent shots of an agricultural show here in the UK.
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The latest tractors showed off their capabilities, which was impressive. The images I took at the show make the tractor drivers, recognisable.Now I have steered clear of taking images that need model releases in the past because I know what I would say, to some unknown person to me, who was asking my full name, date of birth, tel no, address, ethnic origin etc etc, the first word would begin with F and the second word would be off! I understand the logic of this in using a hired model in a studio situation for a certain shoot, but in all honesty, to approach an unknown and expect them to divulge this information and then sign a piece of paper for someone with a camera around their neck, would be foolish (regarding their identity) and (here in the UK anyway) extremely rude. Not knowing which company or individual may view these details, or how they could be used, by say a fraudster, makes me as an individual, very uneasy.What I am really trying to say is, is this just a British thing? Or would people from other countries be.more compliant with such requests, I am sure we have all seen the data leaks from some of the worlds most reputable companies.If this is not just a British thing, then surely there must be an alternative (other than editorial) for the industry to use?
If you understand the real necessity for a model release (it is not for dreamstime that you must sign it), then you would sign a new release for every session. But our system here works in a way that you only need to upload one MR per model, until the model has aged to a new age group. Then you should upload an updated MR. This way the system can relate and offer 'more images with this model' beside the image thumbnail.You can use your own release, but make sure all the legal requirements are met, the easiest is to take Dreamstimes form as a basis for which info is needed. All fields in our MR are required, so if no legal street address, then the MR is no good.
The same goes for the phone number. The model must be available for contact in case of a legal proceeding, etc.
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